How to Write Covering Letter for your VISA, Work Permits – SCHENGEN OR OTHERS

While some embassies make it mandatory to submit a visa covering letter, not all will require you to submit one. However, whether or not they have ask for it, I always attach a covering letter along with my visa documents submission. This, in my opinion, sorts any confusions whatsoever!
Why do you need a cover letter?

It is very important to understand why a covering letter is submitted along with the rest of the visa supporting documents. Before you write your cover letter, keep the below pointers in mind –

  • The embassy/consulate would always like to know about you in short.
  • The embassy/consulate would want to know your travel intentions; location, duration and purpose!
  • The covering letter is an additional validation of the application form that is filled.
  • The covering letter acts as an assurance to the claims made in the application form and supporting documents.
  • This letter helps you connect with the visa granting official in a more personalized way.

A straightforward and honest visa covering letter will add to your chances of a speedy visa approval

What should you include in your Visa Covering Letter?

There are different formats you will see. Different people have different approaches to writing a covering letter for a visa. A study visa covering letter will be different compared to a business visa or a tourist visa. However, if I am applying a straight forward tourist visa, I generally keep the format in the following manner –

  • A subject line stating the kind of visa I am applying
  • Next, I introduce myself and write a few lines mentioning my travel intentions, the dates and the places I plan to see. I also explain why I need the specific visa type I have mentioned. This is also the time when I mention anything specific that I want them to know.
  • In the next paragraph, I include names and relationship of people who plan to travel with me. Although, it is optional, I mention everyone’s (including mine) passport number just for a quick validation.
  • Following that, I list down everything that I have attached as documents supporting our visa application.
  • Finally, I sign-off mentioning my address and phone numbers which can help them reach me if need be.

A Sample Visa Cover Letter

Here is a rough sample of a Visa Covering letter. You can consider using this format whether it is schengen or other visa. You can add or delete based on your requirements.

14 Comments on “How to Write Covering Letter for your VISA, Work Permits – SCHENGEN OR OTHERS”

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